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Annual Public School Building Deadlines

DeadlineRequired Action(s)
Aug. 15K-8 Default Assessment due to the district. Only the building principal can submit.
Sept. 15Assurance for Proper and Ethical Test Administration due. Only the building principal can submit.
June 30

Every Student Succeeds Act (ESSA)-required submissions due. Only the building principal can submit. This includes:

  • Marking the SAMI as "Complete" (any uncompleted SAMI submissions will be removed from the system after the due date);
  • Submitting the ESSA Action Plan Questions for each Targeted and Comprehensive building to the district for approval; and
  • Submitting the ESSA Action Plan Table for each Targeted and Comprehensive building to the district for approval.
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Annual Public School District Deadlines

The following table provides both deadlines (bolded), recommended actions to meet those deadlines, and important dates.

Deadline/DateRequired Action(s)
Aug.Continue prior year's consultation with the appropriate nonpublic school officials (see the Equitable Service for Nonpublic Students: Process and Procedures guidance for more information).
Aug. 31Test Administration Information and K-8 Default Assessment due.
Sep. 1Consolidated Application for Federal Title Programs opens for the current school year. .
Sept. 15Consolidated Accountability and Support Application Assurances due. Only the superintendent can submit.
Sept. 15Title IA, Basic Programs - Set-Asides and Building Shares due in the Consolidated Application. Only the superintendent and school business official (SBO) can submit.
Sept. 15Preschool Desk Audit - Session ID Information due.
After Sep. 15

At this time, the nonpublic consultation agreements will open for the districts that indicated that transferability may be appropriate. Districts that waived transferability in the spring can also request to re-open the agreement to make edits to the service descriptions.

The Department publishes the dollar amounts for equitable services to the nonpublic school’s students and teachers and notifies the district and nonpublic school when the equitable shares for services information is populated into the nonpublic consultation agreement for the current school year.

Engage in nonpublic consultation to finalize the equitable services that will be provided now that the amounts available for services are populated into the agreement and complete the consultation agreement for the current year by October 1.

Before October 1:

  1. Revisit the identified student needs to clarify what services can be provided based on the prioritized needs and the amount available to provide those services.
  2. The district acts based on its response in the spring agreement regarding transferability:
    • If transferability was waived in the spring, the district may request to re-open the consultation agreement to make edits to the service descriptions and submit it for nonpublic review.
    • If the spring agreement indicated that transferability may be appropriate, the LEA must enter whether it will transfer funds into the re-opened agreement and, if appropriate, move services to another program and edit the equitable service descriptions.
  3. If the agreement is re-opened, the nonpublic head administrator must either confirm the accuracy of the information entered into the final agreement or send the agreement back for edits.
Oct. 1Final LEA Nonpublic Consultation Agreement due for the current school year in the Consolidated ApplicationThe district must complete and submit the final agreement for nonpublic review, and the nonpublic school must confirm the agreement is accurate by this date.
Oct. 1Allocations and Transfers screen due in the Consolidated ApplicationOnly the superintendent and SBO can submit. Transfers are in use only and do not move from the original funding source.
Oct. 15Consolidated Application for ESEA Title Programs due. Only the superintendent, SBO, Consolidated Application Designee can submit.
Throughout implementation and assessment of equitable service activities

The district (or its third-party contractor) must provide equitable services for the nonpublic school’s students and teachers. The district must maintain control of the public funds and cannot delegate its oversight and implementation responsibilities to the nonpublic school or its officials (nor pay or reimburse the nonpublic school or its staff to provide equitable services).

The district and nonpublic school must continue to engage in nonpublic consultation to ensure effective implementation, service delivery, and assessment of equitable services (ESEA §§ 1117(b)(3) & 8501(c)(3)).

Nov. 15Individuals with Disabilities Education Act (IDEA), Part B Desk Audit - Acknowledgement of Receiving Information and IDEA-Differentiated Accountability (DA) Support Level due. Only the superintendent can submit.
Nov. 15Assurance for Proper and Ethical Test Administration due. Only the superintendent can submit.
Nov. 30First quarter reimbursement claims due (see the Claims Process PowerPoint for more information). Only the superintendent and SBO can submit.
Late FallTitle I, Section 1003, School Improvement Application due in the Consolidated Application. Only the superintendent, SBO, Consolidated Application Designee can submit.
Dec. 15Universal K-12 Desk Audit due.
Dec. 15Universal Preschool Desk Audit - Evidence of IQPPS Implementation due.
Jan. 1Begin timely and meaningful consultation with the appropriate nonpublic school officials for the upcoming school year and complete the initial agreement for the upcoming school year by March 15 (see the Equitable Service for Nonpublic Students: Process and Procedures guidance for more information).
Jan. 31Second quarter reimbursement claims due (see the Claims Process PowerPoint for more information). Only the superintendent and SBO can submit.
March 15

Preliminary LEA Nonpublic Consultation Agreement due in the Consolidated Application for the upcoming school yearThe agreement requires the nonpublic school to indicate whether its students will participate in equitable services for the upcoming school year. The district must also decide whether it may be appropriate to exercise transferability in the fall based on the needs the nonpublic school identified and prioritized before consultation.

The district must complete and submit the initial agreement for nonpublic review, and the nonpublic school must confirm the agreement is accurate by this date (see the Equitable Services for Nonpublic Students: Process and Procedures guidance for more information). Once the head nonpublic school administrator confirms the agreement, participation and transferability decisions cannot be changed.

Throughout implementation and assessment of equitable service activitiesDistrict and nonpublic school officials must continue to engage in nonpublic consultation to ensure effective implementation, service delivery, and assessment of equitable services (ESEA §§ 1117(b)(3) & 8501(c)(3)).
April 30Third quarter reimbursement claims due (see the Claims Process PowerPoint for more information). Only the superintendent and SBO can submit.
May 1Title IA, Basic Programs - Selection of Schools due in the Consolidated Application. School Information Update must be certified prior to completion.
June 30District approval of ESSA requirements (i.e., all action plan questions and action plan table submissions for Targeted or Comprehensive buildings) due.
July 15Fourth quarter reimbursement claims due (see the Claims Process PowerPoint for more information). Only the superintendent and SBO can submit.
July 15Title IVA Annual Report and Intent to Form a Consortium due in the Consolidated Application (required as final part of fourth quarter claim).
July 15Title IA, Basic Programs – Nonpublic School Services Participation Report due in the Consolidated Application.
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Resources

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