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Located in the Consolidated Accountability and Support Application (CASA), the Consolidated Application for Elementary and Secondary Education Act (ESEA), as amended by the Every Student Succeeds Act (ESSA), Title Programs:
- Is where subgrantees (e.g., local education agencies [LEAs or districts], area education agencies [AEAs], state agencies, non-profit organizations) complete and submit required program information, such as:
- Nonpublic consultation agreements,
- Annual fund "transfers" between allowable sources (transfers are in use only and must always be coded to their original source),
- Annual program applications,
- Quarterly reimbursement claims, and
- End-of-year reports.
- Simplifies and seeks to reduce burden by unifying:
- All nonpublic consultation agreements.
- Nearly all program application due dates.
- All reimbursement claim periods and payments.
- Requirements for general ledgers.
Consolidated Application Requirements and Deadlines
The following deadlines provide a general timeline and sequence of the requirements to submit the Consolidated Application. For this year’s open and due dates, please refer to the Consolidated Application Dashboard and Submission Page of the Consolidated Application.
Open Date | Due Date | Requirement | Allowed Submitter(s) |
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Aug. | Aug. | Complete and submit Title I, Part A – Selection of Schools (if data is not final). | LEAs: Superintendent or SBO |
Sept. | Sept. | Complete and submit the Title I, Part A – Set-Asides and Building Shares. | LEAs: Superintendent or SBO |
After the close of the Set-Asides and Building Shares | Oct. |
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After the close of the Set-Asides and Building Shares | Oct. |
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Late fall | Late fall |
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11/01 | 11/30 | Complete and submit first quarter claims. | All subgrantees: Head administrator or SBO |
01/01 | 01/31 | Complete and submit second quarter claims. | All subgrantees: Head administrator or SBO |
01/01 | 03/15 | Complete and submit each nonpublic consultation agreement for the upcoming school year. | All subgrantees: Head administrator or SBO |
04/01 | 04/30 | Complete and submit third quarter claims. | All subgrantees: Head administrator or SBO |
04/15 | 05/01 | Complete and submit the Title I, Part A – Selection of Schools for the upcoming school year. (School Information Update for upcoming school year must be certified prior to completion.) | LEAs: Superintendent or SBO |
06/01 | 07/15 | Complete and submit fourth quarter reimbursement claims (expenditures through June 30). | All subgrantees: Head administrator or SBO |
06/01 | 07/15 | Complete and submit the end-of-year reports:
| LEAs: Superintendent or SBO |
*If the deadline falls on a weekend, the subgrantee has until the next business day to complete the requirement.
Program Applications Due Mid-October
The Consolidated Application for Federal Title Programs includes the following subgrant programs:
- Title I, Section 1003 – School Improvement (Due date varies by year)
- Title I, Part A (Title IA) – Basic Programs
- Title I, Part C (Title IC) – Education of Migratory Children
- Title I, Part D, Subpart 1 (Title ID1) – Neglected, Delinquent, and At-Risk State Agency Programs
- Title I, Part D, Subpart 2 (Title ID2) – Neglected, Delinquent, and At-Risk Local Agency Programs
- Title II, Part A (Title IIA) – Supporting Effective Instruction
- Title III, Part A (Title IIIA) – English Learners
- Title III, Part A (Title IIIA) – Immigrant Students
- Title IV, Part A (Title IVA) – Student Support and Academic Enrichment
- Title IV, Part B (Title IVB) – 21st Century Community Learning Centers
- Title V, Part B, Subpart 2 (Title VB2) – Rural and Low-Income School Program
- McKinney-Vento Homeless Education
- Education of Students in Foster Care
Reimbursement Claims Due Each Quarter
Each quarter, the public agency must submit a reimbursement claim (supported by a year-to-date general ledger) for each funded program. Zero-dollar claims are permissible but discouraged. The public agency's head administrator or school business official must submit the claim by the last day of the claims period.* Failure to do so will result in the claim being moved to “Failed to Submit an Approvable Claim,” which impacts the agency's risk assessment and may result in additional monitoring requirements.
The reimbursement periods are as follows:
Claim Period | Last Day to Submit “Not Started” and “In Progress” Claims | Last Day to Submit Corrections to "Action Required" Claims (Claim Must Have Been Submitted by Last Day of Claims Period) |
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Quarter 1: Nov. 1-30 | Nov. 30 | Dec. 10 |
Quarter 2: Jan. 1-31 | Jan. 31 | Feb. 10 |
Quarter 3: April 1-30 | April 30 | May 10 |
Quarter 4: June 1 - July 15 (expenditures MUST be made by June 30th) | July 15 | July 25 |
*If the deadline falls on a weekend, the public agency has until the following business day to complete its submission.
Claims Training
Claims Process PowerPoint and Consolidated Application Claims Process Webinar
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ESSA Guidance and Allocations - Provides AEAs, LEAs and their schools, state agencies, and subgrantees an understanding for using their federal funds appropriately.
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